Privacy Policy

1. Data Controller

The data controller responsible for your personal data is:

If you have any questions about how we handle your personal data, please contact us at office@quantivida.eu.

2. What Personal Data We Collect

We only collect personal data that you voluntarily provide to us. When you use the contact form on our website, we collect:

• Full name — to address you correctly
• Email address — to respond to your inquiry
• Company name (optional) — to understand your business context
• Message content — the details of your inquiry
• Consent record — timestamp and confirmation of your GDPR consent

We do not collect sensitive personal data (such as health information, political opinions, or financial data) through this website.

3. How and Why We Use Your Data

We use your personal data solely for the following purposes:

• Responding to your inquiry — to reply to your message and answer your questions
• Business communication — to follow up regarding our services if you have expressed interest
• Compliance — to maintain records of your consent as required by law

We do not use your data for automated decision-making or profiling.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds under the General Data Protection Regulation (GDPR):

• Consent (Art. 6(1)(a) GDPR) — you have explicitly consented to the processing of your data by ticking the consent checkbox in the contact form. You may withdraw your consent at any time by contacting us at office@quantivida.eu.
• Legitimate interests (Art. 6(1)(f) GDPR) — where applicable, we process data to respond to business inquiries and manage pre-contractual communications.

5. How Long We Keep Your Data

We retain your personal data for as long as necessary to fulfil the purpose for which it was collected:

• Contact form submissions are kept for 3 years from the date of your inquiry, unless a business relationship is established, in which case statutory retention periods apply.
• If no further communication takes place, your data will be deleted after 3 years.

You may request deletion of your data at any time (see Section 7 — Your Rights).

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data. We may share your data with the following categories of processors, strictly for the purpose of delivering our service:

• Form processing service (Forminit) — our contact form is processed by Forminit (formerly Getform), using EU-based servers. Data submitted through our contact form is stored within the European Union and does not leave the EEA. Forminit processes form submissions on our behalf and is bound by appropriate data protection agreements. For more information, see the Forminit Privacy Policy.
• Email service providers — used solely to receive and respond to your inquiry.

All processors are contractually obligated to handle your data in accordance with the GDPR.

7. Your Rights Under the GDPR

As a data subject, you have the following rights:

• Right of access (Art. 15) — you can request a copy of the personal data we hold about you.
• Right to rectification (Art. 16) — you can ask us to correct inaccurate data.
• Right to erasure / “right to be forgotten” (Art. 17) — you can ask us to delete your data, subject to certain legal exceptions.
• Right to restriction of processing (Art. 18) — you can ask us to limit how we use your data.
• Right to data portability (Art. 20) — you can receive your data in a structured, machine-readable format.
• Right to object (Art. 21) — you can object to processing based on legitimate interests.
• Right to withdraw consent (Art. 7(3)) — you can withdraw consent at any time; this does not affect the lawfulness of prior processing.

To exercise any of these rights, please contact us at office@quantivida.eu. We will respond within 30 days.

8. Right to Lodge a Complaint

If you believe that we have not handled your personal data in accordance with the GDPR, you have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde):

9. Cookies and Tracking

This website does not use tracking cookies, analytics cookies, or advertising cookies. We do not use Google Analytics, Facebook Pixel, or any similar third-party tracking tools.

The website may use technical session cookies that are strictly necessary for the functioning of the site (e.g., form submission handling). These cookies do not track you across websites and are deleted when you close your browser.

No cookie consent banner is required for strictly necessary cookies under the ePrivacy Directive.

10. Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or disclosure. Our website is served over HTTPS (SSL/TLS encryption). Access to personal data is restricted to authorized personnel only.

11. International Data Transfers

We do not transfer your personal data outside the European Economic Area (EEA). Our contact form is processed by Getform using EU-based servers, ensuring that all submitted data remains within the EEA and is subject to the full protections of the GDPR.

12. Links to Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any external sites you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. The “Last updated” date at the top of this page indicates when the policy was most recently revised. We recommend reviewing this page periodically.

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